The club will be called Wight Tri and will be affiliated to the British Triathlon Federation via Triathlon England.
Aims and objectives
The aims and objectives of the club are: To offer coaching and competitive opportunities in Triathlon;
To promote the club within the local community;
To ensure a duty of care to all members of the club;
To provide all its services in a way that is fair to everyone;
To ensure that all present and future members receive fair and equal treatment;
To have fun.
Membership consists of officers and members of the club.
All members are subject to the terms of the Constitution and any club rules and codes of conduct currently in force and as may be varied from time to time. By joining the club, all members will be deemed to have accepted and agree to abide by such terms, rules and codes of conduct.
An application for membership may be refused by the Committee under exceptional circumstances.
The Committee have the power to award a Life Membership to members who have been exceptional in their contributions to the club over a long period of time.
Membership fees (“Fees”) are set annually and agreed by the Committee or determined at the Annual General Meeting.
Fees will be due annually on 1 October for the membership year (which runs from 1 October to 30 September) and payable within 30 days. Membership will cease automatically
if the fees remain unpaid by 31 December.
Fees for anyone joining the club on or after 1 May will be half of the annual Fees.
Life Members do not pay membership fees.
Officers of the club.
The officers of the club (“Officers”) will be:
Any other relevant position.
Officers will be elected annually at the Annual General Meeting or as otherwise determined from time to time by the Committee.
All Officers will retire each year and will be automatically re-elected at the AGM unless their position is contested in which case such Officer will be eligible for re-election.
Only Officers of the club shall be able to contractually bind the members.
The club will be managed and run through a committee (“Committee”) consisting of:
Any other members present at Committee meetings whose Fees have been paid for the current year and who is not the subject of any disciplinary action or in breach of the Constitution.
Committee meetings will be convened by the Secretary and be held on no less than four occasions per year.
The quorum required for business to be agreed at Committee meetings will be four.
All members shall have equal voting rights to vote at Committee meetings. The Chair shall have the casting vote in the event of any tie.
The Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation and running of the club.
The Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Committee as necessary to fulfil its business and obligations.
The Committee will be responsible for disciplinary hearings of members who infringe the club rules. The Committee will be responsible for taking any action of suspension or discipline following such hearings.
All club monies will be banked in an account held in the name of the club.
The Club Treasurer will be responsible for the finances of the club.
The financial year of the club will end on 30 September. A statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
Any cheques drawn against club funds should hold the signature of the Treasurer or another Officer.
Annual General Meetings and Extraordinary General Meetings.
Notice of the Annual General Meeting (AGM) will be given by the Secretary to all members not less than 21 days before the meeting.
The AGM will receive a report from Officers of the Committee and a statement of the accounts.
Nominations for officers of the Committee will be sent to the Secretary prior to the AGM.
Election of officers and other committee members is to take place at the AGM.
All members present have the right to vote at the AGM.
The quorum for AGMs will be eight members.
The Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. The quorum and notice period for EGMs will be the same as for the AGM.
Disciplinary procedure and appeals.
All complaints regarding the behaviour of members should be submitted in writing to the Secretary.
The Committee will meet to hear complaints as soon as possible of a complaint being lodged. The Committee has the power to take appropriate disciplinary action including the suspension and termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within fourteen days of the hearing.
There will be the right of appeal to the Committee following disciplinary action being announced. The Committee should consider the appeal within fourteen days of the Secretary receiving the appeal.
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
Amendments to the Constitution.
The Constitution will only be changed through agreement by majority vote of members present at an AGM or EGM.
Wight Tri hereby adopts and accepts this constitution as the current operating guide regulating the actions of and terms of agreement between its members.
The declaration has been signed by the club Chairman on behalf of the members.